How to use AI to prioritise when everything feels urgent

When your to-do list feels endless and everything seems equally urgent, it’s hard to know where to start. The overwhelm doesn’t usually come from one big task. It comes from trying to hold meetings, emails, projects and life admin in your head all at once. 

In this How I AI episode, Neo and I walk through practical ways to use AI to help you prioritise when your week feels out of control. Not by magically deleting tasks, but by giving you a clearer structure for deciding what actually matters today. 

We share two different approaches – one if your AI isn’t connected to your calendar, and one if it is. 

Neo and I cover: 

• How to use AI for a structured brain dump so everything on your plate is visible in one place 

• Getting AI to interview you to separate urgent from important, and clarify what really needs attention 

• Asking AI to estimate how long tasks will take so you can time box more realistically 

• Using AI to identify the single task that’s causing the most stress – and tackling that first 

• Why context matters – and how tools like Claude Projects or Copilot Notebooks can help AI understand your work 

• Using AI to prepare for meetings, cross-reference tasks, and spot work that hasn’t been scheduled 

Connect with Neo Aplin on LinkedIn and via inventium.ai, where he leads Inventium’s AI training and upskilling work with organisations and teams. 

 

How I AI with Dr Amantha Imber and Neo Aplin explores how high performers are using AI at work to boost productivity, make better decisions and reduce overwhelm.

Want more practical ways to put AI to work? You can now follow How I AI separately on Spotify or Apple Podcasts so you never miss an episode.

 

My latest book The Health Habit is out now. You can order a copy here: https://www.amantha.com/the-health-habit/ 

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If you are looking for more tips to improve the way you work and live, I write a weekly newsletter where I share practical and simple to apply tips to improve your life. You can sign up for that at https://amantha-imber.ck.page/subscribe 

Visit https://www.amantha.com/podcast for full show notes from all episodes. 

Get in touch at [email protected] 

Credits: 
Host: Amantha Imber 
Sound Engineer: Martin Imber 

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