Bonus Margin Notes: Finishing the Blueprint: Recognizing the Shift from Planning to Writing

In a bonus #amwriting podcast episode, host Jennie Nash talks with academic writing coach Kathy Mazak of Scholar’s Voice (and host of Academic Writing Amplified) about how writers keep going after completing a blueprint and finish what they start. Mazak explains her mission-based work helping academics—especially women and non-binary scholars—publish their research by aligning time management and writing with an academic mission statement. She argues that big blocks of time are unrealistic and that one to two hours once or twice a week can be enough if protected and supported by project management systems.

They discuss common obstacles like not honoring writing time, fear of disappointing oneself, and harsh peer review, and emphasize mindset work as at least half the solution. Mazak describes managing multiple projects by focusing on a top three, letting others “sleep,” and “killing” stalled “zombie projects,” plus recognizing stage transitions and solving the right problem at the right level. She shares details on her 12-week Navigate program (scholarsvoice.org/navigate) and why members stay for years.

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Learn more at http://scholarsvoice.org/.

Transcript

Jennie: [00:00:00] Hi, I’m Jennie Nash, and you’re listening to the #amwriting podcast, the place where we help writers of all kinds play big in your writing life, love the process, and stick with it long enough to finish what matters most. Hey everyone, it’s Jennie, and I’m here with a bonus episode of the podcast because a lot of our community has been working on their blueprints this summer to begin a new project, find momentum for one that’s gotten derailed, or to work on a revision.

And obviously stopping to think before you write is critical, but then the question is, what next? And how, how do we keep going? How do we finish what we started? And I invited my friend Kathy Mazak to join me today to have a conversation about this and to get her insights on this topic. Kathy, we’re in a business mastermind together.

That’s how we met, [00:01:00] and we, um, immediately connected because Kathy runs a company called Scholar’s Voice, which you can find at scholarsvoice.com. She has an incredible strategic mind, and her work focuses on helping tenured professors get their research and writing out of the endless backlog and actually submitted and published.

So it’s a different kind of writing than we normally talk about on the podcast, but I know we have a lot of a- academics in our audience, um, who are trying to write nonfiction or fiction or memoir, but also probably trying to publish the papers that are sitting on their desk. And Kathy helps so many people do that work and do it well, and she has really Amazing systems for doing that.

And so she’s gonna talk a little bit about her program and what she offers at the end, um, or maybe at the beginning too. But, [00:02:00] um, welcome Cathy.

Cathy: Yay. Thank you so much for having me. So I know that we met in the business mastermind, but I’ve been following you for many years before that, and been listening to this podcast, and been subscribed to this podcast for, like, at least since 2019 when I started to, like, look at other writing podcasts.

Jennie: Yeah.

Cathy: And so it is ... It actually has been, like, a dream of mine to be on this podcast, so it’s, like, so- Look at us ... great that we’re doing this here today. Yes.

Jennie: I completely forgot to say that you have a podcast as well. What is, what is the name of that?

Cathy: Yeah. The podcast is called Academic Writing Amplified.

It has, like, we’re headed towards 350 episodes all about, like, getting your, uh, academic papers out there in the world when you’re a busy professor. So yeah.

Jennie: One of the things that I most like about your business is the way you describe it as it’s really mission based. Yeah. It’s, it’s [00:03:00] really about helping academics take control of the narrative.

Yeah. Right? Do you- Yeah ... do, will you tell us about that, ‘cause I love that.

Cathy: Yeah. So for me, right, like, as a writing coach, so I was a full professor, like I went through, I have a PhD. I, I, I got my tenure track job. I went all the way through all the ranks, um, before I left and started this, uh, academic adjacent business.

But I do it because, like, my big, like, mission is that the more, especially women and non-binary academics who get their papers out in the world, like, the more those voices are changing fields, and influencing research, and influencing thinking. And I just think, like, that is just so important. That’s why the business is called Scholar’s Voice, ‘cause it’s about getting more diverse, typically marginalized voices out in these research spaces.

Um, so [00:04:00] to me that’s my mission, and when I have ... You know, when, when scholars come and do my program they write an academic mission statement, and really their whole time management, um, and writing project management, and sustainable writing practice is designed to, like, support that academic mission. So it’s a very mission based, uh, business for me.

But it’s also, like, a, like my clients, like w- who take my programs are also, like, putting their academic missions, like, right at the center of their work. Which also puts writing at the center. Because to me, like, the writing is absolutely, is, is, like, the path to creating this better career, this focus on writing.

Jennie: Well, and an academic has courses to teach and committees to go to, meetings to go to, and, you know, so many other demands on their time. And somebody trying to write a book has- Yep ... not [00:05:00] exactly those things, but probably a day job, and kids, and, you know, aging parents they have to care for, and the dog, and the car, and, you know, it’s, it’s writing in, in the real world.

Mm-hmm. And the way you set your program up is you’ve honed this over so many years, i- and it’s designed to, to help people actually get the work done. Yeah. So can you tell us a bit about how you structure that program? ‘Cause I think it’ll be instructive to helping folks. Like, okay, here, you’ve finished your blueprint, now what?

So- Yeah ... how do you, how do you get people to do it?

Cathy: Yeah, yeah. So the first part is that I think that many people, when they think about writers, right, like if they just imagine themselves as a writer, they think that the ideal is, oh, I have like eight hours a day to dedicate to writing, or all my life, or whatever, you know, dreamy scenario we have in our minds.

And I [00:06:00] think, like, for academics, i- the, the... it’s like, oh, I need to be on a sabbatical, or I need to not be teaching. I need to... I cannot be doing any other thing. Um, or I can be doing other things, but I need like these big blocks of time to write. And the problem is, like you’re saying, like writing in real life, like that just doesn’t happen.

And then when it might happen for academics is over the holiday breaks, like the semester breaks or the summer, but that also isn’t true because you’re also like, you know, being a mom and, and th- you know, doing things with your family, and managing your house, and maybe your aging parents, and whatever else.

Like there’s never a time where there’s like nothing going on. So we have to stop thinking that that’s the ideal and rather think, like what I tell my people, and they- Fight me on this, but at the beginning. But I tell them, actually one to two