System Admin Insights

A big topic was the continued need for AI explainability- how do you audit what the AI is doing? The group also shared lessons on agency access, Quick Search and search locks, and how to defend keeping a standalone ATS...

Link-friendly variables make confidential portal emails cleaner and more secure, a reminder that formulas are powerful in iCIMS but should be used carefully to avoid performance drag, Plus, a fun moment about creative...

Greg learned a step-by-step way to set up confidential requisitions. Vivian noted that Interview Scheduler shows busy/free time differently when using Cronofy. Kaitlyn shared that some orgs don’t need a separate...

Ttips to avoid “implementation spookiness” as one team gears up for an iCIMS CXM project, while Vivian explained a clever workaround for tracking offer accepted dates using the “updated date” field. Join our Friday...

iCIMS takeaways: hired auto launch and flag, start date on employee tab, HCM integration timing, and Mass Reject on Hire. Plus Q&A on Apply Network, referrals, and date-filter syntax. Free Friday Call: • find Free...

iCIMS admins unpack the new anti-ghosting law in Ontario, how AI disclosure rules are evolving, and what the 2026 Indeed feed changes mean for ATS admins. 👉 Join our Free Friday Calls: 👉 Start your free 1-month trial...

In this System Admin Insights session, members explored when remote truly becomes hybrid, why Excel is the best place to test formulas before moving them into iCIMS, and how too many formulas can slow dashboards...

Workarounds to schedule interviews without calendar integration using fixed weekly windows and self-scheduling. Reminder: default duplicate-checking is first name, last name, email; with the fall release you can include...

iCIMS admins share practical takeaways on running scheduler v2 alongside legacy, safeguarding reporting accuracy, starting data-first in change management, and mapping offer-letter variables without circular errors...

Admins shared why recruiting workflow source is more reliable than person source, with candidates often changing their own data. Another key reminder was to update iCIMS SFTP whitelisting to avoid email delivery issues...

System Admin Insights covers key updates: Indeed requiring ATS disposition data, validation on HR data retention timelines, and a reminder that template permissions can be edited even after creation. 👉 Free Friday...

Learn why legacy referral links from pre-2016 portals should be avoided and how to make intentional choices about duplicate checking criteria in iCIMS. 👉 Free Friday Call: 👉 Trial Membership:

Live from NYU, the SAI community digs into iCIMS release issues, fake candidates, vendor vetting, AI adoption, and keeping source data clean.

Key takeaways from this session include the push for standardized phone fields, rising challenges from AI-driven job applications, and why GDPR remains the global gold standard for data privacy. Learn how iCIMS system...

Learn iCIMS tips from real admins: customize column headers (even in Spanish), get a blank permissions workbook from customer service, spot AI in video interviews, and mirror pinned tabs on profiles. Listen for...

Job post formatting insights, raised alarms about fake hires and identity fraud, flagged a limitation around tracking internal applicants, and so much more. Real talk from iCIMS system admins in this week’s SAI call...

Vendor data boundaries, deskless worker strategies, and interview scheduling workarounds—this week’s iCIMS community session was packed with insights. Plus, Vivian shares why merging candidate profiles could put you at...

Discover iCIMS insights from system admins: geo-blocking features, embedding Google Maps in job descriptions, upskilling internal teams, and the rise of Talent Acquisition Systems and Strategy Professionals (TASP)...

Learn iCIMS tips from top admins: reduce ghosting with simple gestures and texting, train candidates on professional communication, clean up your source data, and know when to rebuild iForms. Hear real strategies to...

How do you build an AI scheduling tool with heart? candidate.fyi co-founder Chris Connors shares how fatherhood, frustration, and a candidate-first mindset led to one of the most thoughtful platforms in HR...

Real-world iCIMS admin tips on internal mobility, DocuSign integrations, and surfacing internal talent in your ATS. Featuring insights from the team on what works—and what’s still a work in progress.

Agency Access tips, custom field maintenance, and a mystery feature in offer management. Hear how iCIMS admins are simplifying workflows, tracking vendor data, and optimizing visibility. Real talk from real users...

Vivian shares how empathy shaped her journey from recruiter to HR tech expert. Hear stories of over-engineered systems, the pitfalls of AI in candidate experience, and why accidental admins deserve better support. 👉...

Time to fill tips, login tracking tricks, system filters, and benchmarking advice from iCIMS power users. Hear what Kaitlyn, Michael, Vivian, and others learned during this fast-paced System Admin Insights session.

Kaitlyn Faile shares how she built AI-powered apps using tools like Claude and v0.dev—without writing code. She explores decision fatigue, low-code platforms, and how AI empowers HR pros to build smart tools faster.